Review the Budget and Financial Management section of this Answer Book for additional information about the budget planning process. ![]() Locate a facility after researching and comparing features.ĭecide whether food will be offered and whether attendees will pay out of pocket.ĭetermine a registration fee to offset costs, if necessary.ĭetermine special audiovisual needs, how they will be handled, and whether the association can fulfill all of those needs.Įstablish the amount of money necessary to promote the program.ĭetermine whether outside staffing is required.Įnsure that any Americans Disabilities Act (ADA) requirements are met.ĭetermine whether any sponsorships are available to augment funds.Ĭonsider cancellation insurance, if necessary. Learn how much the speaker charges for an appearance.ĭevelop any contracts necessary for hiring the speaker.Īnticipate the number of attendees based on expressed need and survey results. Work with leadership, committees, and volunteers, as necessary, to make decisions and refine that budget.Įstablish the amount of funds available for programming. See Answer Book, Section 1, Chapter 8, page 7.įollowing are the steps to take when budgeting for a meeting. ![]() Which of the following are included as steps to take toward planning a meeting budget?Ī) Establish the amount of funds available.ī) Call the neighboring association to see how muchĬ) Determine how much materials will cost.ĭ) Determine a registration fee to offset costs, ifĮ) Determine how much food is necessary forĪttendees, then build the budget around this cost.į) Learn how much a speaker charges for anĪppearance. Taking time to define group objectives can eliminate confusion and increase the clarity and quality of the final product. Individuals and groups are more successful when working toward clear goals and objectives. ![]() It is not necessary to establish written meeting objectives for a small meeting.įalse False-See Answer Book, Section 1, Chapter 8, page 6.Įven the smallest meeting should have a clear concept of what needs to be accomplished before adjournment.
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